Global Day of Code Retreat – host training session notes

Before the event

  • Join host training if possible
  • Find venue
  • Find sponsors: company, friends, other companies
  • Ask friends for their previous sponsors for leads
  • Venue can be sponsored by other sponsors
  • Breakfast and food can be “home made” at the office
  • Coffee and breakfast in morning are nice to have, but lunch most important. No invoices for food to GDCR, all to local sponsors directly from any vendors
  • Announce after party on time, when announcing the event itself

Announcing the event

  • Do it one month before event so people don’t forget.
  • Send reminders a week and a day before
  • Announce at gdcr website, but use your own RSVP tool
  • Add site to global spreadsheet, write how many attendees you will have
  • Make a local spreadsheet with list of attendees. Maybe add columns for people to fill about their experience with various tools of the trade and gdcr experience
  • Announce global sponsors
  • Announce local sponsors, good to get sponsors in the future too
  • Print name tags
  • If you have more than 25 attendees, try to split them, and have 2 facilitators in 2 venues

Day of event

  • Set up the space before people show up
  • Display and make accessible any Swag from sponsors
  • Register people when they show up, show them around
  • Show where the slides will be accessible at a station
  • Coder dojo video – show it
  • Video call with another city, very short, brings excitement to team
  • Take a look at feed of who is doing what in the world
  • Update the live feed with your session
  • At lunch time, show code retreat related videos
  • Slide deck with sponsors, video call with another city. Update spreadsheet with actual
    number of attendees
  • Take photos, take video, share it with gdcr and with social networks
  • Help clean and pack up.
  • Then the after party
  • There will be a host survey to complete
  • There will be a participant survey as well

Links

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Published by

Dan Bernardic

A Winnipeg Web programmer. Member of the FarmLink Marketing Solutions and Farm At Hand team. Experienced with Web technologies, e.g. HTML5, CSS, ( Server-side ) JS, PHP, WordPress, MVC, etc.

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